Introduction
Overview & ScopeWelcome to Mate Career ("we," "our," or "us"). We are committed to protecting your personal data and respecting your privacy in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR") and applicable national data protection laws.
This Privacy Policy explains how we collect, use, store, and share your personal data when you use our web platform at www.matecareer.pl ("Platform"), and describes your rights as a data subject.
Please read this policy carefully. By using the Platform, you acknowledge that you have read and understood this Privacy Policy.
Data Controller
Who is responsible for your dataThe data controller responsible for your personal data is:
Company
Mate Career Spółka z ograniczoną odpowiedzialnością
Address
ul. Robotnicza 42A, 53-608 Wrocław, Polska
Registration
KRS: 0001231873 | NIP: 8971969794 | REGON: 544356490
If you have any questions about how we handle your data, please contact us at the address above.
What Personal Data We Collect
Types of data we processWe collect personal data that you provide directly to us, as well as data collected automatically when you use the Platform.
3.1 Data You Provide
- Account information: name, email address, password (hashed)
- Profile information: professional background, CV/résumé, work history, education, skills, career goals
- Communication data: messages, feedback, and support requests you send us
- Payment information: billing address and payment method details (processed securely via our payment provider; we do not store full card numbers)
3.2 Data Collected Automatically
- Usage data: pages visited, features used, session duration, clicks, and navigation paths
- Device and technical data: IP address, browser type and version, operating system, referring URLs
- Cookies and similar technologies: see Section 9 (Cookies) below
Legal Basis for Processing
Why we are allowed to process your dataWe process your personal data only where we have a valid legal basis under Article 6 GDPR:
| Purpose | Legal Basis |
|---|---|
| Creating and managing your account | Performance of a contract (Art. 6(1)(b)) |
| Providing career matching and platform features | Performance of a contract (Art. 6(1)(b)) |
| Processing payments | Performance of a contract (Art. 6(1)(b)) |
| Sending service-related communications | Performance of a contract (Art. 6(1)(b)) |
| Improving and securing the Platform | Legitimate interests (Art. 6(1)(f)) |
| Analytics and usage insights | Legitimate interests (Art. 6(1)(f)) |
| Marketing emails and newsletters | |
| Complying with legal obligations | Legal obligation (Art. 6(1)(c)) |
Where we rely on legitimate interests, we have assessed that our interests are not overridden by your rights and freedoms. Where we rely on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
How We Use Your Personal Data
Purposes of processingWe use your personal data to:
- Create and maintain your user account
- Provide, personalise, and improve our career platform services
- Match you with relevant job opportunities, employers, or career resources
- Process transactions and send related confirmations
- Respond to your inquiries and provide customer support
- Send you service updates, security alerts, and administrative messages
- Send you marketing communications (where you have consented)
- Monitor and analyse Platform usage to improve performance and user experience
- Detect and prevent fraud, abuse, and security incidents
- Comply with our legal and regulatory obligations
Sharing Your Personal Data
Who we may share your data withWe do not sell your personal data. We may share it only with the categories of recipients described below.
- Employers and recruiters: where you explicitly apply for a role or make your profile visible to them
- Service providers: third-party processors who assist us in operating the Platform (e.g., hosting providers, analytics providers, email delivery services, payment processors), bound by data processing agreements
- Legal and regulatory authorities: where required by law, court order, or to protect our rights
- Business transfers: in the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction; we will notify you in advance
All third-party processors are contractually required to handle your data securely and only for the purposes we specify.
International Data Transfers
Transfers outside the EEAWhere we transfer personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place in accordance with Chapter V of the GDPR, including:
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Transfers to countries with an adequacy decision
You may request a copy of the relevant safeguards by contacting us at Hello@matecareer.com.
Data Retention
How long we keep your dataWe retain your personal data only for as long as necessary for the purposes described in this policy, or as required by law.
When data is no longer needed, we securely delete or anonymise it.
Cookies
How we use cookies & tracking technologiesWe use cookies and similar tracking technologies to operate and improve the Platform. The types of cookies we use:
You can manage or withdraw your cookie consent at any time via our Cookie Settings panel or through your browser settings. Note that disabling certain cookies may affect Platform functionality.
Your Rights Under the GDPR
As a data subject in the EU/EEAAs a data subject in the EU/EEA, you have the following rights:
Right of Access
Request a copy of the personal data we hold about you.
Right to Rectification
Request correction of inaccurate or incomplete data.
Right to Erasure
Request deletion of your personal data ("right to be forgotten"), subject to legal retention obligations.
Right to Restriction
Request that we limit how we use your data in certain circumstances.
Right to Data Portability
Receive your data in a structured, machine-readable format and transfer it to another controller.
Right to Object
Object to processing based on legitimate interests or for direct marketing at any time.
Right to Withdraw Consent
Where processing is based on consent, withdraw it at any time without affecting prior processing.
Automated Decision-Making
Not to be subject to solely automated decisions that have significant effects on you, and to request human review.
To exercise any of these rights, please contact us at Hello@matecareer.com. We will respond within 30 days. We may need to verify your identity before processing your request.
Right to Lodge a Complaint
Supervisory authorityIf you believe we have not handled your personal data in accordance with the GDPR, you have the right to lodge a complaint with a supervisory authority. In Poland, the competent authority is:
Urząd Ochrony Danych Osobowych (UODO)
ul. Grabiszyńska 269, 53-234 Wrocław, Polska
Website: uodo.gov.pl
You may also contact the supervisory authority in your country of residence or place of work.
Our registered office is maintained by: Sąd Rejonowy dla Wrocławia-Fabrycznej we Wrocławiu VI Wydział Gospodarczy Krajowego Rejestru Sądowego, ul. Grabiszyńska 269, 53-234 Wrocław, Polska.
Data Security
How we protect your informationWe implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration, including:
- Encryption of data in transit (TLS/HTTPS) and at rest
- Access controls and least-privilege principles
- Regular security assessments and monitoring
- Staff training on data protection
No system is completely secure. If you believe your data has been compromised, please contact us immediately at Hello@matecareer.pl.
Children's Privacy
Users under 16The Platform is not directed at children under the age of 16. We do not knowingly collect personal data from children.
If we become aware that we have collected data from a child without verified parental consent, we will delete it promptly. If you believe a child has provided us with personal data, please contact us immediately.
Changes to This Privacy Policy
How we notify you of updatesWe may update this Privacy Policy from time to time. When we make material changes, we will notify you by email or by a prominent notice on the Platform, and update the "Last updated" date at the top of this page.
We encourage you to review this policy periodically to stay informed about how we protect your data.
Contact Us
Data Protection contact detailsFor any questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact:
Data Protection Contact
Mate Career
Address
ul. Robotnicza 42A, 53-608 Wrocław, Polska
Response Time
We will respond within 30 days